A company’s environmental performance can have a significant impact on its success. ISO 14001:2015 is the internationally recognized standard for Environmental Management Systems (EMS).
An EMS provides a framework for managing environmental impacts so they become more efficient and more integrated into overall business operations. However, much more than this, an EMS can reduce costs, improve efficiency and secure a competitive advantage.
Scope And Deliverables
The principal project outcomes are as follows:
- Identification, analysis and prioritization of significant environmental aspects.
- A documented and cohesive set of procedures that will improve environmental impact management as well as overall business operations.
- Goals, and clear responsibility and accountability for those goals.
- Metrics for key performance indicators that are linked to your business plan.
- An internal audit and management review process that will identify nonconformances versus the ISO14001:2015 standard as well as areas in which the environmental management system is not delivering meaningful results toward achieving business goals.
- Accredited registration of your EMS
- Full and seamless integration with other ISO standards such as ISO9001:2015
In addition, this work is expected to identify several process improvement opportunities as well as a number of actions that when implemented, will reduce waste, scrap and rework with your operations.
What We Will Do
Environmental Impact Analysis
The first step in creating an environmental management system is to identify elements of your business that impact on the environment and gain access to the relevant environmental legislation. This information will be used to produce objectives for improvement and a management program to achieve them.
Process Flow Diagrams
Your manual will be created using SatiStar’s process flow diagramming technology. This technology enables us to eliminate 70% or more of the text that is normally found in text based quality manuals. SatiStar documentation specialists will interview those individuals who actually do the work. This is your system. We simply hold the pen to record in your worker’s words, what they do. Interviews typically take between 20 minutes to 2 hours for each individual process. In all there are typically 10-15 processes captured to create your environmental management system.
SatiStar will create ISO14001:2015 compliant policies and procedures and assemble these documents into a quality manual for your approval. Implementation of the EMS as described by the manual, can often commence while the manual is still being created.
SatiStar’s methodology eliminates a separate gap analysis. We integrate a gap analysis within the manual creation activity. In this way, we eliminate considerable time, cost and rework from the overall project. That in turn enables us to get you registered much more quickly.
EMS Implementation Coaching and Support
The overall environmental management system implementation process takes about two months, but you can choose to implement the system at any pace that is comfortable. During this phase of the project, we work with you to transform your manual into a living document that you can truly call your own. One caveat must be brought to your attention with regard to implementation. More rapid implementations have better success and produce much higher quality results. If you plan to extend the implementation time frame beyond 6 months our experience is that it will be hard to maintain sufficient inertia towards registration to keep the project viable, and avoid considerable rework.
A qualified auditor will be employed to conduct the audit, which will take between one and two days to complete. The audit itself will be documented in an audit binder that we will create on your behalf. Any corrective actions that are required will be written up by our auditor and placed within the audit binder. The auditor will then review with your environmental system representative exactly what each corrective action refers to, and will discuss detailed actions that will rapidly and effectively close out the corrective action request. Coaching will also be provided on how to respond to corrective action requests.
SatiStar will facilitate a management review meeting. We will create an agenda for this meeting that complies with the requirements of the standard, and will demonstrate how such a meeting can be conducted in order that it becomes an effective tool for action and improvement. A record of the management review meeting and the actions arising from that meeting will be required to meet the requirements of the ISO14001:2015 standard.
SatiStar will provide coaching on how to pass an audit, and will help remove the stress from the event by providing strategies and techniques for working with the auditor effectively. In 99% of the registrations that we assist clients with, the registrar makes a clear recommendation for registration at the time of the external audit. What remains is to receive the registration certificate, and of course, maintain the system.
What We Need You To Do
Although SatiStar does most of the technical work, ultimately it is up to the client to implement and “live” in the new ISO14001:2015 management system processes.
- Select an environmental system representative who will ensure that the management system processes are implemented and maintained.
- Provide an “ISO War Room” where we can conduct training, coaching, interviews and planning sessions.
- Participate in the environmental aspects analysis, process flow diagramming, management review meeting and in the internal audit events.
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